Everyone wants to find free examples of shift schedules, especially with 10-hour shifts. The problem is you can't trust what you get. Here's one I found today. I won't say where I found it, because I don't want to embarass anyone. I'm merely showing it to you to illustrate a point about the risks of adopting a schedule example or template you found on the Internet.       When I first saw this schedule I thought, "Wow, they figured out a way to make a 10-hour shift schedule using a 4-on-3-off pattern. That's awesome!" But then I started looking closer at how it worked. Here are the things you'd have to live with: 1. Rotating shifts. Sometimes rotating shifts are necessary for various business reasons. I'm not saying rotating shifts are bad, but these rotate backwards from nights to evenings to days. That's bad. 2. Fixed days. This schedule has fixed days of work for each team. Some teams have to work every weekend while others have every weekend off. That's just not fair. All employees should be treated equally when it comes to the days of work. 3. Overlapping day. One day a week, all six teams are scheduled to work. That's not an efficient way to use your personnel. And will the organization using the schedule have adequate capacity for that many employees working at the same time? How about when the shifts overlap for 6 hours that day? This will increase the coverage by 4 times. So if the normal coverage is 3 people, you would have 12 people at work for that six hour period. Not only is it wasteful, but I doubt that many places could accommodate that. 4. Staffing requirements. With rotating 10-hour shifts, you could achieve the same coverage with 5 teams working an average of 42 hours a week. Let's say the teams were comprised of 3 people each. The 6-team schedule shown above would require 18 employees working 40 hours a week or 720 hours a week. A 5-team schedule would require 15 employees working 42 hours a week or 630 hours a week. When you account for the overtime in the 5-team schedule, the total hours of pay would be 645 hours / week. Even with low average wages of $8/hour, the free schedule example would cost $600 a week more than the other schedule. So you tell me, is this free schedule example really worth it? I know it's hard to believe, but there are organizations that will implement this schedule. And they'll brag about how great their new 10-hour schedule is. They haven't a clue what they're missing. I hope you aren't seduced by the lure of free schedule templates like this one.    

You can't believe how many people search for the terms "12-hour shift schedule examples" or "24/7 shift schedule examples." They apparently assume that any attractive schedule example will work. They also believe that they can "sell" their co-workers or upper management on this new schedule. These are dangerous assumptions. In groups of less than 50 employees, work patterns you find searching the Internet won't necessarily be the best choice. That's because they are designed for 24/7 coverage using 4 crews. They also may have different overtime weeks. And pushing a single scheduling option is rarely going to gain widespread support or buy-in. When I design schedules, creating the work pattern is the very LAST STEP in the process. I start by asking how the workload varies by hour of the day and by day of the week. Most organizations don't track this, but they can tell you the coverage requirements at different times of the day. Usually this is expressed in 8-hour blocks because the organization was using 8-hour shifts and they know the coverage needed on each shift. In many cases, this approximates but doesn't accurately match the work volumes. Many smaller organizations have either a heavier or a lighter workload on weekends. Police departments and dispatch units are often busiest on Friday and Saturday, especially in the evenings or when the bars close. Other industries often have less work on the weekends and can reduce the coverage to just one or two people all day Saturday and Sunday. Once you know the coverage requirements, you can determine whether the available resources are adequate. The resources are the staff size, absence rate, and average hours of work each week. I use a staffing calculator similar to the one on my website. You can access it here: http://www.shift-schedule-design.com/Staffing_Calculator. Then I decide which shift lengths would best match the coverage requirements. In most cases, this is either 8-hour or 12-hour shifts. 10-hour shifts are only considered if the workload increases for 6, 12 or 16 hours a day. That's because the 10-hour shifts overlap for that many hours, depending on how you use them. For most 24/7 organizations, 10-hour shifts just have too many limitations. The next step is to look at the preferred schedule format, i.e. fixed or rotating shifts. Although employees tend to prefer fixed shifts, they present several challenges for management. With 8-hour shifts, using fixed shifts also may require a few more employees. The final step is to develop different work patterns. Sometimes, popular patterns such as the Panama, Pittman, DuPont, 4-on-2-off, 6-on-3-off, etc. can be used. Sometimes these patterns can be tweaked to fit the organization's overtime week. Sometimes a pattern must be created from scratch. The key point is that you should never start with a pattern. It will not ensure the most effective or efficient use of your staff. It can cause over-staffing. It can cause unnecessary overtime or sacrifice the maximum possible number of weekends off. It should always be the last step in the design process. During this final step, other considerations may come into play. For example, the group may be able to build relief coverage or training time into the schedule. They may have a bargained requirements for no less than 2 consecutive days off. Or they may want a slow shift rotation. These often require custom-designed patterns. One last point. I always encourage clients to choose from multiple options. This allows you to compare the pros and cons, and make the necessary tradeoffs. I also recommend that clients use a strategic schedule selection process, as described here: http://www.shift-schedule-design.com/Schedule_Selection_Process. This will lead to superior choices that are supported by a majority of the employees who must work the schedule plus managers who oversee the operation.

Most 24/7 schedules use shift lengths that divide evenly into 24 hours, such as 8, 12 or 24-hour shifts. 10-hour shifts are rarely used because you are really covering 30 hours a day (three 10-hour shifts) which requires at least 25% more staff than the other shift lengths. 12-hour and 24-hour shift schedules normally use 3 or 4 crews. The 4-crew schedules require working an average of 42 hours a week, whereas the 3-crew schedules require working an average of 56 hours a week. The 3-crew schedules are primarily used by fire departments and remote mining facilities or offshore drilling rigs. Most 8-hour rotating shift schedules use 4 crews and average 42 hours a week. Most 8-hour fixed shift schedules use 9 crews (3 per shift) or 12 crews (4 per shift). The 9-crew schedules average 37.3 hours a week. They can be bumped up to 40 hours, but this creates extra coverage on one day every week. The 12-crew schedules average 42 hours a week. It's possible to create an 8-hour schedule with 40 hours every week, but this requires additional staff and creates extra (unnecessary) coverage several days a week. Other websites often show examples of popular 24/7 work patterns, e.g., Continental, Pitman, DuPont, 6-on-3-off, 4-on-2-off, etc. You get the impression that these schedule templates are good for any group that works around-the-clock. All you need to do is choose the option you like best. Unfortunately, this is highly misleading if you want to have an effective schedule. Here are the reasons why: Coverage. Many organizations don’t need the same number of people working at all times. Yet the free templates found on the Internet produce constant coverage. Staffing. If your staff size doesn’t match the number of crews in the schedule, this will result in uneven coverage. Although a template looks attractive, it might require more employees than other, more efficient patterns. Pay Week. Each template works best for a certain overtime / pay week, e.g., Sunday to Saturday. Some schedules can be modified, but some can't. This can result unbalanced work week hours and a loss of weekends off for employees. So, if popular work patterns aren't always the best 24/7 shift schedule, what should you do? Here are the steps we follow: Start with the workload and coverage requirements. How many people do you need at work on each shift? Does this stay the same all week? This is the starting point for all schedule design efforts.    Do you have enough staff? Overtime often may need to be built into the schedule to avoid additional hiring. If there is more staff than necessary, we'll show you different ways to utilize them. We then evaluate your schedule preferences to see if they're feasible. If the resources are adequate, we start the actual shift schedule design. We always try to show you multiple approaches as well as multiple patterns for each approach. The goal is to satisfy your specifications and explore possibilities you may not have considered. Don't be fooled by free schedule templates. Yeah, they're cheap and look appealing, but they're not necessarily going to make the best use of your staff. And they may not give them as many weekends off as other approaches. Please check with us first. You and your employees will be glad you did.